How to Mark Attendance in AttendiX? (Method 1)

Owned by Former user (Deleted)
Last updated: Dec 05, 2023 by NURLAN ALINA
6 min read

Step 1- Login to APSpace Web – https://apspace.apu.edu.my OR Go to APSpace smartphone app

Login to APSpace

 Step 2-  Click on Quick Access > Mark Attendance from Home page.

Mark Attendance

 Step 3- Click on Open AttendiX and you will be redirected to AttendiX.

Step 4- In the AttendiX home page you will see two sections, Mark New Attendance and Attendance History.

Step 5 - Fill in the following details of the class you want to mark attendance; Class Code, Date, Start Time, Class Duration, and Class Type.

Step-6: Next, select on any of the two (2) following options to Mark all students as:

  1. 1 Absent (Default)
  2. 2. Present

Absent (Default)

By default, this option is selected and it marks all students as absent, so students who attended the class will only sign attendance to be marked present for class. Click on MARK ATTENDANCE.

You will get a pop-up window with a warning message that all students will be marked Absent by default, click Continue and you will be redirected to New Attendance page.

This New Attendance page shows the QR code and three (3) digit OTP (One Time Password) for students to sign for attendance. The QR code and OTP refreshes every thirty (30) seconds. As soon as students scan the QR code or enter the OTP, you can see a summary statistics of attendees update in real-time.

If you notice the number of present attendees is more in the system than in class, you can click on RESET ALL TO ABSENT button and retake attendance. You can add lecturer remarks in “Add your notes here”. Lastly, at the bottom, you can see list of last ten (10) students signed for attendance.

If students are using QR code to sign for attendance then, please advise students to use APSpace smartphone app built-in QR code scanner to sign for attendance. If they are using APSpace Web (https://apspace.apu.edu.my/), they will be redirected to enter OTP to sign for attendance.

If you want to take attendance manually without the QR code and OTP then, click on Manual as shown below.

In this New Attendance manual page, you will see two sections; Class Details and Students List. 

  • Class Attendance

The left side shows the following details; class code, date of the class, time of class, the total number of students, and lecturer remark. You can click on the lecturer remark and edit it. The right side shows you have two options; MARK ALL AS and DELETE CLASS ATTENDANCE. Any changes made using these options will affect all the students in this attendance record.

 When you click on MARK ALL AS, a pop-up menu will open with options to mark all students for this class as Present, Late, or Absent. If you click on Delete Class Attendance, it will delete this attendance record.

  • Students List

You can filter students list according to attendance status of class – present, late, absent, or absent with reason, to get a list of students of selected status. Click on Any Status and a drop-down menu will open with options to select attendance status to filter students list. 

You can also search for a student in the search field using student ID or student names to quickly navigate to student attendance records for this class. You will get a search result in real-time as you type in the search field.

 You can mark student attendance Absent With Reason, by first clicking on Absent and then you will see absent with reason remark field activated for the student. Just type in the reason for absent in this field and color will change from red to blue to indicate update of attendance status to absent with reason. You can also see this update/change in the pie chart above.

Present

Step 1 - If you are sure that all students are present in the class then, select option to mark all students as Present. Click on MARK ATTENDANCE.

Step 2 -You will get a pop-up window with a warning message that all students will be marked Present by default and there will be no QR code displayed, click Continue and you will be redirected to New Attendance manual page.

In this New Attendance manual page, you will see two sections; ClassDetails and Students List. In Class Attendance section, you get detail of this class, add lecturer remark, pie chart statistics of attendees, and have two options; MARK ALL AS, and DELETE CLASS ATTENDANCE. Any changes made using these options will affect all the students in this attendance record.

If you notice a student is not present in class then, in Students List section you can change student’s attendance status by clicking on the options of attendance status on the right side. The moment you change student’s attendance status it will be updated in real-time.

 

Copyright © Asia Pacific University. All Rights Reserved.