Introduction

Table of Contents

System Guide

For Programme Leader

1. Setup Programme Map

• Step 1- Navigate to the Programme Page
  
  

  Open

  

• Step 2- Search for the Programme
  
  

  Open

  

• Step 3- Go to the Programme
  
  

• Step 4- The Programme Interface
  
  

For Academic Leader

1. Setup Course Version

• Step 1- Navigate to the Course Page
  
  

• Step 2- Search for the Course
  
  

• Step 3- Go to the Course by clicking the displayed search
  
  

• Step 4- The Course Interface
  
  

For Lecturer

1. Mark Entry for Class

• Step 1- Navigate to the Mark Entry Page
  
  

• Step 2- Search for the Course
  
  

   

• Step 3- Navigate to the Course
  
  

   

• Step 4- Search for the Class code or Intake Code
  
  

• Step 5- The Mark Entry Interface

Briefing Materials

1. Slide (Please download the Slide and open using PowerPoint for the best viewing experience).

2. Video Recording of the Session
   
   

Open

Download / Watch the training video

Scenarios (FAQ) - OBE Briefing questionnaires.

1. Why is my class not converted automatically to VD1-AA as soon as it was made available?
   The main reason behind we’re converting the Classes to AA by batches automatically prevents any form of issues or complications that may be caused. We filter them by priority list (Due to be Moderated soon, and more). However, if you would like your Class to be converted earlier, please do send a ticket to us through the Virtual Help Centre and we will assist with the conversion as soon as possible.
   
   

2. Why can’t I view my classes?
   If a class was recently assigned to you from a different Lecturer in GIMS by Admin, open a ticket through the Virtual Help centre for the assignee's change. This process is yet to be automated, but as OBE grows, we expect all these small processes to be automated. For the time being, we do understand that this is tedious, but we assure you that this will be resolved as soon as possible. We’d also like to stress that the Access Control in OBE is done as per who it is assigned to in GIMS.

3. What is the usual process/pipeline for the Course version conversion? (VD1 → VD1-AA)
   Right upon writing a ticket through Virtual Help Centre, we evaluate the changes that need to be done. However, in most cases, if any Marks entered in the system before the conversion, it will need to be wiped. This is due to the Assessment Scheme changes, the previous scheme (VD1) and the new scheme (VD1-AA).
   
   

4. Can I use Safari or Internet Explorer to access OBE?
   No, the usage of Safari or Internet Explorer is not recommended. We will be restricting access for unsupported browsers soon. We highly suggest the usage of Firefox or Chrome.
   
   

5. If our alternative assessment evolves with different criteria, then are we allowed to create another version of course descriptor for ongoing or future intakes?
   Yes, you may create a separate Course version for this case, and the new Course version can be used on future intakes. However, we do not recommend editing the Assessment Scheme Layout for an ongoing class.
   
   

6. This section that's being discussed - adding a new course for this course. Do all lecturers have the access privilege to do this?
   Yes, all lecturers have the required permission to create the Course version. However, ONLY ALs should be creating the Course version.
   
   

7. Is there any "Help" feature or Quick Reference available on how to execute each function Or in case there is a problem - Is there Help function available
   We do not have a "Help" button in the System, but you may use this Guide as our comprehensive guide on the System.
   
   

8. If we change the total raw marks, it will reflect and wipe out from the previous data. What version should I put in the OBE? Say that it is VD1. Should it be changed to VD1.1 even no changes made in the MD?
   If you would like to change the Raw Marks for your Assessment Component, you may raise a ticket with us for the amendment - Change of Raw Mark does not need you to wipe the entire Marks Entry in the Class.
   
   

9. Does OBE have all the Subjects updated?
   Yes, all Subjects are directly synchronized from GIMS. Hence, they are updated.
   
   

10. Do I need to create a new Programme Map if I were to amend the map each time?
    If the amendment is minor, you are allowed to edit the map directly. However, if the amendments are not minor, we require you to create a new Programme Map.
    
    

11. Is there a way to remove the Tutorial class codes from this view?
    Yes, we are in the work of removing all the Tutorial Classes from the View.
    
    

12. Does SAR creation depend on clicking the Finalization button?
    Yes, when you click on the "Finalise" button. That is when the Marks from OBE are sent/synchronized to GIMS.
    
    

13. Can Module Leaders access their respective subjects even though they are not teaching the module?
    Yes, however, we are working on a new set of Access Control for PLs to access the Marks efficiently. Please stay tuned.
    
    

14. We will have to key in using VD1-AA or VD1?
    If your Class has adapted "Alternative Assessment", then your Class should be used "VD1-AA". Please liaise with your AL for further clarification.
    
    

15. What happened to all marks that have been finalised if at all marks changes due to the moderation process? It could be an increase or decrease in marks.
    In this case, the Assessment Team will notify CTI on the Class's release for the amendment of the Marks.
    
    

16. Is there any way to obtain the marks directly from Moodle to OBE system?
    We are currently working on this implementation; this feature will be made available by the 1st quarter of 2021. Please stay tuned.
    
    

17. May I know why the list of students not same as in attendance? Its either have extra or might not in the OBE list
    The main reason behind this is because either the Student was added or dropped in the middle of the Course. We are actively working on a solution for this.
    
    

18. Let's say there were students who didn't attend any of the incourse and final exam so will the system accept the 0 marks?
    Yes, the System will allow "0" marks. This is the default mark.

Related articles