Connect to FlexClassroom

FlexClassroom is important to get connected with remote students during the session. The process can be complicated. With that in mind, we have tried our best to have several steps automated. Below are the steps connecting to FlexClassroom.

Prerequisite

  • Create a meeting schedule on the respective Module Channel Group.

Launch Teams → Select Teams (Number 1) on the left Panel → Select the correct Teams Group (Number 2) based on the class → On the right side of the screen, click on the arrow pointing downwards (Number 3) → Click on Schedule a Meeting (Number 4).

Add Teams Room Device as participant. READ ME to know the resource accounts mapping for each room in which the FlexClassroom solution is deployed.

Connecting to FlexClassroom

If you are in a room with a FlexClassroom setup, please follow the steps below to get connected.

 

Step 1 - When its time for the scheduled meeting, on the Teams Room Device select ‘Join’ on the respective meeting.

If you accidently joint a wrong meeting, you can end the meeting and join the correct one from the Teams Room Device.

 

Step 2 - You will receive the call from the Teams Room Device on your device (Lecturer Laptop). Click ‘Accept’ to join.

If your laptop does not receive the meeting call, launch the meeting from your calendar or Teams channel.

 

Step 3 - On your laptop (Lecture Laptop), Join Meeting-> Click ‘Don’t use audio (Important)' (Number 1) → Join Now (Number 2).

 

Step 4 - Once the setup is complete, enable tracking on the PTZ camera. PTZ camera will be connected automatically to the Teams Room Device once the scheduled meeting commences.

Once the setup is ready, you can double confirm and check if the remote students can hear you and vice versa. Once confirmed, you can commence with your teaching and learning activities.


Disconnect FlexClassroom

Once you’ve ended your meeting on your device, the Teams Room Device will automatically leave the meeting.

If not, click on the end call button on the Teams Room Device to disconnect.


FAQS

Step 1 - To change the layout of the displays, select the icon located in the middle of the Teams Room Device. (Number 1).

Step 2 - Select the layout of your choice.

  • Gallery - To see remote participants only.

  • Combined View - To see remote participants & screen sharing.

  • Presentation - To see screen sharing only.

You can share your screen from your device by selecting the share screen icon. Remote students can also share their screens from their device. The screen shared will be displayed on the projectors.

 

No, your APSpace time table is not connected to Teams. Refer to your timetable and schedule your meetings accordingly.

When scheduling a meeting, the FlexClassroom account will show ‘busy’ and ‘free’.

If the FlexClassroom displays ‘busy’, it means that the timeslot is taken. When it displays ‘free’, it means that it is available to use.


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