Open

FlexClassroom is important to get connected with remote students during the session. The process can be complicated. With that in mind, we have tried our best to have several steps automated. Below are the steps connecting to FlexClassroom using the automated way.

Prerequisite

• Create a meeting schedule on the respective Module Channel Group.

Open

Launch Teams → Select Teams (Number 1) on the left Panel → Select the correct Teams Group (Number 2) based on the class → On the right side of the screen, click on the arrow pointing downwards (Number 3) → Click on Schedule a Meeting (Number 4).

Connect FlexClassroom

If you are in a room with a FlexClassroom setup, please follow the steps below to get connected.

Step 1: Edit the scheduled meeting and invite the room’s resource account highlighted on the resource computer wallpaper.

Open the scheduled meeting & click on 'View Meeting Details' (Number 1) → Added Resource Account under attendees (Number 2) → Click on Send Update (Number 3).

Step 2: The lecturer can join the meeting using his/her laptop as a meeting owner.

Join Meeting-> Click ‘Don’t use audio (Important)' (Number 1) → Join Now (Number 2).

Optional: The lecturer can turn on the webcam as well if required.

Step 3: Modify the meeting settings for the scheduled meeting that was created.

Select the three dots (…) (Number 1) → Meeting Options (Number 2) → Change ‘Who can present?' to ‘Specific People’ (Number 3) → Change ‘Select presenters for this meeting’ to the 'Resource Room Account’ (Number 4).

Step 4: Call Resource Account from the lecturer device (Laptop/PC).

Select ‘Show Participants' (Number 1) → Locate the resource account ' (Number 2) → click on 'Request to Join' (Number 3).

Step 5: When the Resource Computer receives your call, Press Shift + F1 on the keyboard & wait for 2 minutes until the setup is ready.

Step 6: Once the Automation setup is completed successfully, a message box saying 'Completed! Press Ok!' will pop-up, click OK and proceed with the next step.

Step 7: Once the setup is complete, Enable the PTZ Camera to the camera

Once the setup is ready, you can double confirm and check if the remote students can hear you and vice versa. Once confirmed, you can commence with your teaching and learning activities.

Disconnect FlexClassroom

Press Shift + F4 on the keyboard, and the system will end the meeting & the resource computer will reboot.

Support

Should you have any inquiries, please do not hesitate to contact our Helpdesk Centre by sending an email to assist@apu.edu.my from your Office365@APU email. Meanwhile, If you have any questions, visit our Virtual Help Centre or search our Knowledge Base to find the answers you may need; FAQs, self-instructions, troubleshoot guides, tutorials etc.