Open

As connecting to FlexClassroom is important to get connected with remote students during the session the process can be complicated. We have an automated setup, however, if the automated way were to fail for whatever reason. Below are the steps to preparing the room for a FlexClassroom setup.

Prerequisite

• Create a meeting schedule on the respective Module Channel Group.

Open

Launch Teams → Select Teams (Number 1) on the left Panel → Select the correct Teams Group (Number 2) based on the class → On the right side of the screen, click on the arrow pointing downwards (Number 3) → Click on Schedule a Meeting (Number 4).

Connect FlexClassroom

If you are in a room with a FlexClassroom setup, please follow the steps below to get connected.

Step 1: Edit the scheduled meeting and invite the room’s resource account highlighted on the resource computer wallpaper.

Open the scheduled meeting & click on 'View Meeting Details' (Number 1) → Added Resource Account under attendees (Number 2) → Click on Send Update (Number 3).

Step 2: The lecturer can join the meeting using his/her laptop as a meeting owner.

Join Meeting-> Click ‘Don’t use audio (Important)' (Number 1) → Join Now (Number 2).

Optional: The lecturer can turn on the webcam as well if required.

Step 3: Modify the meeting settings for the scheduled meeting that was created.

Select the three dots (…) (Number 1) → Meeting Options (Number 2) → Change ‘Who can present?' to ‘Specific People’ (Number 3) → Change ‘Select presenters for this meeting’ to the 'Resource Room Account’ (Number 4).

Step 4: Call Resource Account from the lecturer device (Laptop/PC).

Select ‘Show Participants' (Number 1) → Locate the resource account ' (Number 2) → click on 'Request to Join' (Number 3).

Step 5: Accept & Join Meeting Call from the resource computer.

Select Accept (Number 1) on the Resouce Computer Desktop→ Double Check the settings (Camera & Audio [Recommodation: Leave as default] ) (Number 2)→ Click on Join Now (Number 3).

Step 6: Launch Teams Meeting on the browser.

Click on the Three Dots (…) (Number 1) → Click on ‘Meeting Details' (Number 2)→ Click on 'Meeting Link’ (Number 3).

Step 6: Click on 'Cancel' to avoid opening the meeting from the Teams Desktop Application (Number 1) → Click on 'Continue on this Browser' (Number 2) → Click on ‘Without Audio & Video’ (Number 3).

Step 7: Enter a 'name' (Number 1) on the Browser → Click on 'Audio off' (Number 2).

Step 8: Admit (Number 1) the user from the Microsoft Teams desktop application or from the meeting owner ( The Lecturer’s Laptop/PC).

Step 9: Move the browser page to the 2nd display (In classrooms it is the projector screen)

Click on the browser → Press ‘Windows'+’Shift'+'Left Arrow' together for the browser to move to the 2nd display or projector view.

Once the setup is complete, you can double confirm and check if the remote students can hear you and vice versa. Once confirmed, you can commence with your teaching and learning activities.

Disconnect FlexClassroom

Press Shift + F4 on the keyboard and the system will end the meeting & the resource computer will reboot in less than a minute.

Support

Should you have any inquiries, please do not hesitate to contact our Helpdesk Centre by sending an email to assist@apu.edu.my from your Office365@APU email. Meanwhile, If you have any questions, visit our Virtual Help Centre or search our Knowledge Base to find the answers you may need; FAQs, self-instructions, troubleshoot guides, tutorials etc.