If you have been using Microsoft 365@APU as As a student at APU, you may have downloaded Microsoft availed the privilege of utilizing Microsoft 365, which includes apps like Word and Excel to for your own computer or devices, or you may be using OneDrive to store files online. You are able to do this because we have purchased a license for our personal devices and OneDrive for online file storage. This access has been made possible due to the institution's acquisition of licenses, enabling students and staff to use it all for free.This access will change when you leave APU. However, your Microsoft 365 You will remain these services free of charge.

However, it is crucial to be aware that this access will undergo changes upon your departure from APU. After your official graduation date, which is indicated on your diploma or degree, you will retain access to Microsoft 365 as part of the active APU student group for approximately 1 year after your official graduation date, meaning one year. During this temporary extension, your access to email and IT Services stays as it was while you were a student on a temporary basis. The “Official graduation date” refers to the date printed on one's diploma/degree, not necessarily the date of commencement. When this expires, you will then have no access to all Microsoft365 services will remain unchanged.

Once this period expires, your access to all Microsoft 365 applications, including Outlook, OneDrive, and Teams - you'll not be able to access and read , will be revoked, leading to the unavailability of your files and emails. Of course, if you want to keep using Mirosoft365, Microsoft will offer you the option to continue on the same basis as before once you have purchased a subscription. But you must transfer all your files from OneDrive@APU and Outlook@APU to the new Mirosoft365 subscription before your Mirosoft365@APU expires.If To retain access to Microsoft 365 beyond this point, you will have the option to subscribe to the service directly from Microsoft.

In the event that you do not intend to purchase the a subscription to continue using Mirosoft365, we recommend you download all your files to keep them safe elsewhereMicrosoft 365, it is highly recommended that you take proactive measures to safeguard your files. This entails downloading all your files from OneDrive@APU and Outlook@APU and storing them securely elsewhere.

Ensuring the proper management of your files and subscriptions is imperative for maintaining the continuity of your digital assets and communication channels.

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Backing up your OneDrive data is easy. Here are the steps:

Step 1: Login to Microsoft 365 on the web.

Step 2: Go to the app launcher and select OneDrive.

Step 3: Select the folders or files you want to download, then Click the Download button. The files will be saved to the Downloads folder on your computer in a .ZIP format.

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