What happens to my Office365@APU including emails and office applications after I graduate?

As a student at APU, you may have availed the privilege of utilizing Microsoft 365, which includes apps like Word and Excel for your personal devices and OneDrive for online file storage. This access has been made possible due to the institution's acquisition of licenses, enabling students and staff to use these services free of charge.

However, it is crucial to be aware that this access will undergo changes upon your departure from APU. After your official graduation date, which is indicated on your diploma or degree, you will retain access to Microsoft 365 as part of the active APU student group for approximately one year. During this temporary extension, your access to email and IT services will remain unchanged.

Once this period expires, your access to all Microsoft 365 applications, including Outlook, OneDrive, and Teams, will be revoked, leading to the unavailability of your files and emails. To retain access to Microsoft 365 beyond this point, you will have the option to subscribe to the service directly from Microsoft.

In the event that you do not intend to purchase a subscription to continue using Microsoft 365, it is highly recommended that you take proactive measures to safeguard your files. This entails downloading all your files from OneDrive@APU and Outlook@APU and storing them securely elsewhere.

Ensuring the proper management of your files and subscriptions is imperative for maintaining the continuity of your digital assets and communication channels.

 


Backing up your OneDrive data is easy. Here are the steps:

Step 1: Login to Microsoft 365 on the web.

Step 2: Go to the app launcher and select OneDrive.

Step 3: Select the folders or files you want to download, then Click the Download button. The files will be saved to the Downloads folder on your computer in a .ZIP format.


The detailed steps is accessible at Downloading OneDrive data.

Given that it is difficult to know how Microsoft may change its licensing in the future, we recommend transitioning your primary email to a personal email account (Gmail, Yahoo, Outlook) or at least having a secondary email account as a backup.

Alumni may purchase Home or Personal Office subscriptions directly from Microsoft.

Google Docs and OpenOffice provide free options for Office-type applications.

If you have a question regarding your status with the university, please send an email to asssit@apu.edu.my.

 

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