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OVERVIEW

All foreign students who wish to pursue their education in Malaysia are required to apply for a Student Pass from the Department of Immigration Malaysia.

RENEWAL OF STUDENT PASS

1. It is the responsibility of the student to monitor the expiry date of their Student Pass at all times. Kindly get assistance from APU Immigration Services Office to renew your student pass three (3) months before it expires.
   

2. Overstaying is a SERIOUS OFFENCE in Malaysian Law. Immigration will impose a penalty ranging from RM1, 000 – RM5, 000 depending on the duration of your overstay.
   

3. A notification will be sent out via email by the University three (3) months before Student Pass expires, therefore, students should be responsible to check their email regularly in this period of time.
   

4. You must ensure that you have cleared all your overdue fees (tuition fee, re-sit fee, accommodation fee &, etc).  Any application for renewal of student pass may not be accepted if you have overdue fees. Failure to renew your student pass on time will result in deregistration of your studentship and you must leave Malaysia before the expiry of your student pass to avoid overstay.
   

5. You should apply to extend your student pass through the APU Immigration Services Office at least three (3) months before your student pass expires. You will need to submit:

   1. Three (3) clear sets of Full Passport Photocopy (all pages including blank pages and cover page) Passport must have a minimum eighteen (18) months validity.

   2. Two (2) passport size photo (with white background) and measurement of 3.5cm x 4.5cm

   3. Special Pass payment (

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1. 1. RM154) if submission of renewal documents is done less than four (4) weeks from the expiry date.

      1. Click here to download Student Pass Renewal Form

      2. Click here for passport photo guidelines
         

2. The student is strictly advised to renew their passport in Malaysia and for students who come from countries with no embassies in Malaysia, they are required to renew in advance and transfer their Student Pass onto their new passport before submitting for renewal to APU Immigration Services Office.
   

3. For your renewal of Student Pass to be approved, your attendance in class should not fall below 80% each semester and you need to achieve a minimum of CGPA 2.00 as required by the Ministry of Education, Malaysia. Supporting documents such as Medical Certificate from registered clinics or written permission from the lecturer or administrator must be submitted to the administrative office for absentees. If you fail to meet any of the above requirements, your application for the renewal of student pass can be rejected and you are required to defer your studies and return to your home country.
   

4. In order to renew your Student Pass, please also adhere to the duration of study as shown below:

   1. Based on your course of study; Diploma, 24 to 30 months, Foundation; 12 months, Certificate; 16 months, Bachelor; 3 to 4 years and Postgraduate; 2 to 2.5 years.

   2. If a student exceeds the expected duration, authorities may deny the application for extension, and students will have to leave the country.

   3. Failure to meet any of the requirements may result in application rejection and the student will have to leave Malaysia.
      

5. You will pay a fee to renew your Student Pass, which includes the cost of your medical insurance premium, i-Kad and multiple entry visa (if needed).
   

6. Renewal Fee

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1. as follows:

APU Bank Account Details:

11. Renewal endorsement process normally takes around three (3) months (from the date of your passport submission to EMGS). Please DO NOT make any travel arrangement during this period until your passport is returned to you with a valid Student Pass.

STUDENT PASS EXPIRING WHILE OUTSIDE OF MALAYSIA

1. Students are strictly advised to renew or submit a renewal application before leaving the country.
   

2. The student must return and submit a passport for visa endorsement a minimum of 14 working days prior to the expiry date.
   

3. If a student is unable to travel back within the visa validity period, please refer to the nearest Malaysian Embassy for a single entry visa to re-enter Malaysia for visa endorsement.
   

4. If your Student Pass has expired more than 90 days from the date of expiry, you are NOT ALLOWED to enter Malaysia.
   

5. You must submit a new application of students to pass.

Please click herefor a new application of Student Pass.

UNDERTAKING AN INTERNSHIP

1. Students are strictly advised to get their visa endorsement before leaving Malaysia.
   

2. Students are required to submit a renewal application at least five (5) months prior to the expiry date.
   

3. Passport can be submitted for sticker endorsement three (3) months prior to the expiry date upon request by the EMGS.
   

4. Students are advised to find an internship placement in Malaysia should they fail to get an endorsement.
   

5. Students will need to provide an Internship letter from APU/APIIT or Offer Letter from the internship company for the renewal process.
   

6. Internship only for 16 weeks, after finish your internship, the student MUST return back to Malaysia as soon as possible. DO NOT EXCEED THREE (3) MONTHS PERIOD AFTER VISA EXPIRY.

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