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Sync files with Files on Demand
Select the white or blue OneDrive cloud icon in the Windows notification area. Right click onto the cloud icon and select Settings.
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The Settings menu will open and make sure to tick “Save space and download files as you use them” under Files on Demand.
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Status Icons
After Files on Demand is on, new status icons are shown next to each of your Sharepoint Files.
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Save space on your device by making files online-only.
These files are only available when you're connected to the Internet, but don't take up space on your computer.
When you open an online-only file, it downloads to your device and becomes locally available.
You can open a locally available file at any time even without Internet access.
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To make a file always available, even when you're offline:
Right-click it and select Always keep on this device.
To change a file back to an online-only file:
Right-click it and select Free up space.
Sync OneDrive to your computer
Select Start, type OneDrive, and then select OneDrive.
Sign in to OneDrive with the account you want to sync and finish setting up. Your OneDrive files will start syncing to your computer.
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Once you're synced, you’ll see your files in File Explorer. On a Mac, your files will appear under OneDrive in the Mac Finder.
If you use more than one account, your personal files appear under OneDrive – Personal and your work or school files appear under OneDrive - CompanyName.
You can also click the OneDrive cloud icon in the Windows notification area to check status on your files. Click Settings to add an account or manage other sync settings.
View sync activity
You can view sync activity from the OneDrive activity center. Click the OneDrive icon in the Windows taskbar. If you click the folder icon, you can go directly to the OneDrive folder in File Explorer. Users on Mac have a similar experience.
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Select the Open folder to check the status of the synced files in File Explorer.
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Manage accounts, synced folders and network settings under Help & Settings
How to access OneDrive from anywhere
OneDrive is an online cloud storage service from Microsoft that allows users to simultaneously edit Office documents, edit documents in browsers, and create and share folders.
Step 1: Open any browser such as Chrome, Firefox, Safari, etc.
Step 2: Navigate to the following URL
“https://www.microsoft.com/en-ww/microsoft-365/onedrive/online-cloud-storage”
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Step 3: Enter your credentials. If you are a student use TP******@mail.apu.edu.my and if staff use name@staffmail.apu.edu.my as your email address
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Step 4: Click yes if you want the browser to remember your credentials. [NOTE] If you are not using your personal computer, click No so the credentials are not saved. You can check the “Don’t show this again” box so that it will not show this dialog box again.
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Step 5: You can now access your OneDrive and create, edit, or share files
OneDrive Quick Start Guide
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You can create New files and folders or upload existing files and folders from your device.
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Open and edit a file online or in a desktop app.
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Share files directly from OneDrive. Files are private until shared.
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Get a link to the selected file to insert in an IM, email, or site.
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Download a copy of a file to work offline on a device.
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Find your content throughout OneDrive, SharePoint sites, and Microsoft Teams.
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Move or copy to another destination in your OneDrive or any SharePoint site.
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Information Pane: See file information, recent activity, and manage access permissions to the file.
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Sharing status: See which files are being shared and who they’re shared with.
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Manage access: See who can access a file and manage what people can do with it.
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See the sharing, viewing, and editing activity for a file.
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View and sort files with date shared, activity, or who they are shared with.
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Recover files you’ve deleted up to 93 days.
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OneDrive, developed by Microsoft, is an online cloud storage service designed to facilitate seamless file management and collaboration. This platform enables users to engage in concurrent document editing, web-based document modification, as well as folder creation and sharing.
For individuals utilizing Microsoft's suite of productivity tools, such as students and staff, OneDrive is an integral component of the Microsoft 365@APU Subscription package. This subscription encompasses not only access to the Microsoft Office suite but also grants users a substantial storage capacity of 5TB within the OneDrive cloud storage service.
One of the hallmark features of OneDrive is its capacity to maintain synchronization between locally stored files on a user's computer and the files stored within the cloud. This synchronization extends across multiple devices, including laptops, smartphones, and tablets. As a result, users are afforded the convenience of accessing their files from virtually any location.
For a deeper understanding of the functionalities and capabilities of Microsoft OneDrive, further information can be accessed through the provided link.
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General
Sign-In to OneDrive for Business (Pending)
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Features
Feature Names | Description | How-To Video / Guideline |
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OnDemand File Sync | Allows you to sync your entire OneDrive Account Locally (Desktop/Laptop) without having a physical copy on the computer. | |
Sync Selected Folders/Files | Allows you to sync selected folders onto a computer. This would be useful when you only want to have your work folders synced on your work computer. | |
Share/Un-Share Documents | OneDrive is an online storage, documents/files/folders can be shared within APU members or externally (Outside APU). | |
Download file/Folder | OneDrive is an online storage, documents/files/folders can be downloaded onto your computer or smart-phone | |
Recover Deleted Files | A user might accidently delete a file or folder from OneDrive. The user should be able to recover deleted files and folders within30 days upon deletion. | Coming Soon |
Restore OneDrive Files | OneDrive helps protects users data from mass deletion or infected by a computer virus or ransomware. Since users are able to sync their OneDrive to the computer, there is a possible change for files to get infected. OneDrive supports mass restoration. | Coming Soon |
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Support
| Info |
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In case of further inquiry, please open a ticket with the Virtual Help Centre. Alternatively, you may choose to access APSpace > More > Help Centre for further guidance and support. This guideline is designed for you to help you in the process of opening a ticket. |