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Microsoft is changing the location where Microsoft Teams meeting recordings are stored. After 7th July 2021, recordings of your Microsoft Teams meetings will be stored either in Teams Channel or OneDrive which previously were automatically stored in Microsoft Stream (Ref: Use OneDrive for Business and SharePoint for meeting recordings - Microsoft Teams | Microsoft Docs ).  As a result, location of the meeting recording will be changed as follows:

  1. Recordings for Scheduled Meetings in a Teams Channel
    For meetings scheduled in a Teams Channel including your online/remote classes, or started using Meet Now in a Teams Channel, your recorded lecture videos will be stored in the files section of that Channel under a folder called Recordings (Eg: Teams name - Channel name/Documents/Recordings) .It will be available to all members of that particular Team. Lecturers are responsible to  publish/share the link of recorded lecture videos on relevant section in Moodle Platform and  ensure  the videos are accessible not less than 6 month from the published date.

  2. Recordings for Scheduled Meetings NOT in a Teams Channel
    Recordings of regular meetings not scheduled in a Teams Channel, including 1-on-1 calls and multi-person chats, will be stored in a folder called Recordings in the OneDrive of the person who started the recording (eg: recorder's OneDrive for Business/Recordings). The recording will automatically be shared with all APU  participants of the meeting including students. If there were external participants to the meeting, a link to the recording must be manually shared with them via the normal OneDrive/SharePoint sharing mechanism.

Why the Change?
This change brings some improvements to the way videos are stored and shared:

  • Recordings will be available directly in OneDrive/SharePoint instead of requiring accessing to the Stream portal. OneDrive and SharePoint provide simpler sharing options than the Stream portal.  

  • Provides the ability to share recordings with external users.

  • Saved recordings will be made available more quickly than those currently being saved to Stream.

 

FAQ - Frequently Asked Questions

 How will my storage quota be impacted?

Answer: Teams meeting recording files live will be stored on your OneDrive@APU and SharePoint which, quota for those services can  be increased if required .

 When Stream files (such as recordings) are stored in SharePoint/OneDrive, how is it decided where they go? Does the admin have the ability to change where it goes?

Answer: By default, all recording files will go to the OneDrive account of the user who selected Record. For channel meetings, the recording will always go to the SharePoint site of the channel. The admin can't change where the recording is stored.

 Who has the permissions to view the meeting recording?

Answer: For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording. For Channel meetings, permissions are inherited from the owner and members list in the channel.

 How long should I keep recorded lecture video files on my OneDrive@APU?

Answer: Your recorded lecture videos on your OneDrive@APU  must be kept minimum 6 months.

 How can I play a Teams meeting recording?

Answer: Your video will play on the video player of OneDrive@APU or SharePoint depending on where you access the file.

 Is Microsoft  plan on deprecating adding to Stream? If yes, will existing videos stay as is and for how long?

Answer: Stream as a platform won't be deprecated in the near future. The videos that currently live in Stream will stay there until we start migrating. Upon migration, those videos will be migrated to OneDrive  or SharePoint as well.

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