Guidelines for Requesting CCTV Records at APU

Guidelines for Requesting CCTV Records at APU

Introduction

To ensure the safety and security of the APU community while respecting individual privacy, the university has established specific guidelines for accessing Closed-Circuit Television (CCTV) records. These guidelines apply to all students, staff, and other individuals who wish to access CCTV footage.

Requesting CCTV Footage

1. Purpose of Request: Individuals must provide a clear and valid reason for accessing the footage, aligning with the enhancement of campus safety and security or the investigation of specific incidents.

2. Authorization Process:

   • Requests for CCTV footage must be directed to the Security Officer.

   • The requester must fill out a CCTV footage request form, detailing the specific time, location, and reason for the request.

   • The Security Officer will review the request to determine its legitimacy and compliance with university policies.

3. Access Control:

   • Only authorized personnel, as defined in the university’s SOP, are permitted to handle and access CCTV recordings.

   • Unauthorized access, including attempts to view or obtain footage without proper authorisation, will lead to disciplinary action.

Privacy and Ethical Considerations

• CCTV footage will be used in a manner that respects the privacy rights of individuals and complies with legal and ethical standards.

• Viewing of footage will be limited to the specific areas and times relevant to the investigation or inquiry.

Storage and Handling of Footage

• CCTV recordings are stored securely and will only be retained for a limited period as defined in the retention policy, unless required for ongoing investigations or legal processes.

• All handling and viewing of CCTV footage must ensure the integrity and confidentiality of the records.

Disciplinary Actions

• Misuse, alteration, or unauthorized disclosure of CCTV footage will result in disciplinary action, which may include termination of employment, legal action, or academic penalties for students.

Conclusion

All requests for CCTV footage are subject to review and approval by the university’s designated authorities. This process is designed to ensure that access to CCTV records is managed responsibly, with a balance between security needs and privacy rights.

For further information or to submit a request, please contact the Campus Safety Office.