Online alternative / virtual assessments (resit exam, redo in-course assessment and online referral exam) process flow and guidance

This process is required for the resit exam or redo in-course assessments that using assignment, Quiz, and perhaps take-home exams.

Table of Contents

Process Flowchart - Online Referral Exam

All lecturers, exam unit, admin and assessment teams should know this process flow:

 


Roles and tasks for online alternative assessment:

There are two scenarios for alternative /virtual assessments cases in Moodle:

Resit exam:

Exam unit team have to do the following steps:

  1. Search for the required course (folder) using the following course naming:

    1. Module name (module code -resit) like : Multimedia Applications (AINT001-4-2-MMAP-Resit)

       

    2. Enroll the referral students as student role

       

       

       

    3. Enroll the allocated lecturer from HoS as lecturer role to allow her/him to add the exam question and mark the submissions.

       

    4. Enroll the students and the lecturer to the right groups if they are exist or add the required groups as following:

      1. Section group: Month year group like: Jan 2021

      2. Resit exam group: Month year resit exam like : Jan 2021 resit exam

    5. Restrict access for the section in the main page of the course (folder) based on group:

      1. Section or topic restrict access is required to block the student from viewing other sections or topics in the course (folder).

      2. Need to restrict access for the month of the submission group like: Jan 2021

         

         

         

         

    6. Add Quiz as resit exam with restrict access for activity for referral students group only which can be viewed by targeted students for this resit exam only and the other students in the course can’t view this activity as the following settings:

      1. Enter the exact date and time under timing section for the exam

        1. Enable then set date and time to open the exam attempt

        2. Enable then set date and time to close the exam attempt

        3. Time limit: which will show the count down for the student during the exam before 10 minutes of the close time.

        4. When time expires: Open attempts will be submitted automatically

           

      2. Restrict access has to be based on group and exam date and time (start and due date).

         

         

         

         

         

         

         

    7. Send email for the lecturer to add the questions to the resit exam activity (assignment) which includes:

      1. Module name and code

      2. Date and time of the resit exam

      3. Link for this course (folder)

      4. involved student in this resit exam

         

         

         

         

    8. Send email for the involved students which includes:

      1. Module name and code

      2. Date and time of the resit exam

      3. Link for this course (folder)

         

         

         

    9. Invigilate the exam and answer student question through EU Teams

Lecturer has to do the following:

  1. Access the course as exam unit sent

    1. Make sure that you can view the related section and activity

    2. Add the questions for the added activity if it is assignment type or remove the assignment activity then add Quiz or the desired activity for resit exam and keep the same restrict rules that entered by exam unit as following:

      1. Restrict access has to be based on two conditions:

        1. Resit exam group like: Jan 2021 Resit exam

        2. Exam date and time duration: 09 Jan 2021

    3. Change the setting for the activity like:

      1. Grade

         

         

      2. Rubric

         

         

         

         

         

         

      3. Originality Report Options

         

         

         

      4. Allow submissions from. This stops students from submitting before the shown date but it doesn't hide the assignment and any included instructions or materials.

      5. Remind me to grade by. A date needs to be entered here in order for the assignment to display on the teacher's Course overview block and in the Calendar. It will display when at least one student has submitted.

         

         

      6. and other setting

    4. Notify the Exam unit that the questions are added to the activity with the correct configuration.

    5. Mark the submission after the student submitted the answers

    6. Notify admin teams to extract the marked scripts

Redo assessment or in-course:

Admin team has to follow the below steps :

  1. Search for the required course (folder) using the following course naming:

    1. Module name (module code -resit) like : Multimedia Applications (AINT001-4-2-MMAP-Resit)

    2. Enrol the referral students as student role

    3. Enrol the allocated lecturer from HoS as lecturer role to allow her/him to add the exam question and mark the submissions.

    4. Enrol the students and the lecturer to the right groups if they are exist or add the required groups as following:

      1. Section group: Month year group like: Jan 2021

      2. In-course redo group: Month year resit exam like : Jan 2021 in-course redo

    5. Restrict access for the section in the main page of the course (folder) based on group:

      1. Section or topic restrict access is required to block the student from viewing other sections or topics in the course (folder).

      2. Need to restrict access for the month of the submission group like: Jan 2021

         

         

         

         

    6. Add an assignment as in-course redo with restrict access for activity for referral students group only which can be viewed by targeted students for this resit exam only and the other students in the course can’t view this activity.

      1. Enter the exact date and time under timing section for the exam

        1.  

      2. Restrict access has to be based on group and exam date and time (start and due date).

        1.  

           

           

           

           

           

           

           

    7. Send email for the lecturer to add the questions to the resit exam activity (assignment) which includes:

      1. Module name and code

      2. Date and time of the resit exam

      3. Link for this course (folder)

      4. involved student in this resit

         

         

         

    8. Send email for the involved students which includes:

      1. Module name and code

      2. Date and time of the resit exam

      3. Link for this course (folder)

      4.  

         

         

    9. Invigilate the test and answer student questions through EU Teams

Lecturer has to do the following:

  1. Access the course as admin teams sent

    1. Make sure that you can view the related section and activity

    2. Add the questions for the added activity if it is assignment type or remove the assignment activity then add Quiz or the desired activity for in-course redo and keep the same restrict rules that entered by admin as the following:

      1. Restrict access has to be based on two conditions:

        1. in-course redo group like: Jan 2021 in-course redo

        2. Exam date and time duration: 09 Jan 2021 (start and due date).

    3. Change the setting for the activity like:

      1. Grade

         

      2. Rubric

         

         

         

         

      3. Originality Report Options

         

         

      4. Allow submissions from. This stops students from submitting before the shown date but it doesn't hide the assignment and any included instructions or materials.

      5. Remind me to grade by. A date needs to be entered here in order for the assignment to display on the teacher's Course overview block and in the Calendar. It will display when at least one student has submitted.

         

      6. and other setting

    4. Notify the Exam unit that the questions are added to the activity with the correct configuration.

    5. Mark the submission after the student submitted the answers

    6. Notify admin teams to extract the marked scripts

If you have any issue related with online resit assessment then send an email for Exam unit 

If you have any issue related with online redo assessment then send an email for admin

Related articles:

Restrict access for activity, resource or section

How to enrol students for course

Groups and Groupings