How to Mail Merge Excel to PowerPoint

  1. Create the Excel file for each grouping.
    Refer to the image attachment below, there must be exactly the same 9 headers in the Excel file.
    ID, Student Name, Student ID, Nationality, Programme, Class, Photo, Tagline, FamilyPhoto

Please do not change the heading name and arrangement to avoid error later during Mail Merge Excel to PowerPoint.

2. Then copy the finalize student list and paste it under the header and Save the file.

3. Download and open the PowerPoint file attached below. Make sure the file extension is .pptm


4. Add Developer tab in PowerPoint

The Developer tab isn't displayed by default, but you can add it to the ribbon.

  • On the File tab, go to Options Customize Ribbon.

  • Under Customize the Ribbon and under Main Tabs, select the Developer check box. Once done then click OK button.

  • After that, the Developer tab stays visible, unless you clear the check box or must reinstall a Microsoft Office program.


5. Click the Developer tab, then click the Macros tab.


6. Click at the MailMergeWithExcel tab, then click the Edit button.


7. A popup window will appear as shown in the image below. You need to edit Excel path as shown in the blue highlight in the image.

Make sure you select the right path where you saved the Excel file earlier.

Once done, save the file. (File > Save or Save icon )


8. Then, it will back to the PowerPoint screen as shown in the image below. Place your cursor below the first slide as shown in the image.


9. Again, click the Developer tab, then click the Macros tab.


10. Now, click the MailMergeWithExcel tab. Then click Run button.


11. Then the PowerPoint will automatic generate the slide for every student list according to the Excel file until it finish.