How do I submit EC?

You can submit EC Online from the following link – e-Forms (Forms & Applications). APSpace > More > e-Forms. The claims for extenuating circumstances with supporting evidence must be submitted no more than 3 working days after the extenuating circumstances occurred.

Fill up the information needed and click ‘Submit’. You are only required to print the hardcopy and submit the EC Form together with your supporting document to Submission Counter Level 4 @ APU New Campus when the university requires a hard copy of your supporting document.

Note: You are required to keep the original copy of all submitted materials.

Below is the guide to submit EC (Extenuating Circumstances) application using e-Forms platform.

Step 1

Go to your web browser and enter or click the following URL – http://forms.sites.apiit.edu.my/. You can access e-Forms platform from your APSpace; APSpace > More > e-Forms (Forms & Applications).

Step 2

Login with your APKey credentials and you will get a list of e-forms. Select EC Submission from the list of forms.

Step 3

The EC Submission form is divided into four (4) sections – Section A: Personal Details, Section B: Types of Circumstances and Module(s) Affected, Section C: Extenuating Circumstances Details and Section D: Student Declaration. In the first section (Section A), you have to provide required personal details which are already auto filled. You may have to change your Intake Code from the drop down.

Step 4

In the section B, you have to provide details of type of activity affected for each module. Depending on the activity affected you have to provide relevant details. You can submit EC for only twelve (12) modules per e-form. If you have more depending lecture/tutorial of module then you need to submit another form.

Step 5

In the section C, you have to provide description of your circumstance and provide supporting document(s). If you have more than one supporting documents then, CTRL + select. You have to upload your supporting document(s) in format; .pdf, .jpg, .png, docx, or .doc. If you uploaded incorrect file then, you can click on ⊗ to remove that file.

Step 6

In this last section D, student needs to confirm with EC Submission terms of services and click submit. If you have provided all the required details for EC Submission, then you will get a confirmation message and receive acknowledgement email on your student email that your EC Application have been received.

After submission of EC Application, you can check status of your application when you click on Status button on top header of the page. You can get details of each module EC Application submitted.

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