Overview

This policy outlines the storage allocations and access privileges for different user groups within the institution's Microsoft 365 ecosystem. It is designed to ensure fair and efficient resource utilisation, aligning with the institution’s operational and academic needs.

Service/Users Allocation Overview

Policy Details

1. Service Access:

   • Inactive Students and Default Users:

     • These users can log in to APSpace via Microsoft Single Sign-On but have restricted access to all services, including Email, SharePoint, OneDrive and Moodle.

2. Storage Retention:

   • OneDrive Retention Policy:

     • Upon service inaccessibility (e.g., graduation, termination, or status change), OneDrive data will be retained only for up to 6 months.

     • After the retention period, all data will be permanently deleted without further notice. Users are advised to back up their data before this period ends.

3. Active Student Privileges:

   • Active students have 50 GB of Email and SharePoint storage and 100 GB of OneDrive storage to support their academic needs.

4. Pending Graduate Privileges:

   • Pending graduates retain access to 50 GB of Email and SharePoint storage and 100 GB of OneDrive storage for continued engagement with the institution.

5. Active Staff Privileges:

   • Staff members are allocated 50 GB for Email, 5 GB for SharePoint, and 1000 GB for OneDrive to support administrative and academic activities.