Method 1: Organizing by Folders
Folders in Outlook are easy to use if you know what to do. Here are some of the basics to using folders:
Step 1- Creating a New Folder
To create a folder in Outlook, click Folder tab from the Ribbon. Then, click on the New Folder icon. The Create New Folder dialog box displays:
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In this example, A folder “Memo” is created. Here is what the folders look like now:
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Step 2- Rename a Folder
You can change the name of a folder once you have created it. Select the folder you want to rename by clicking on it. Click on the Rename Folder icon in the Folder tab. You will notice that a box appears around the folder name.
Type a new folder name in the box. When you are done typing, press the Enter key on your keyboard. Your new folder name is saved.
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Step 3- Moving an Email to a Folder
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Click on a email to select it and simply drag the email into the folder of your choice.
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Step 4- Deleting a Folder
Occasionally you may find that you do not want a folder you have created. When this happens, you can easily delete the folder.
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Let us take a closer look at how to customize and use categories to organize your inbox.
Step 1- Rename a Category
By default, the categories are named by color. To rename a category click the down arrow to the right of the Categorize icon. From the drop-down menu select All Categories. The Color Categories dialog box appears:
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Step 2- Delete a Category
After you have customized your categories, you may find that you are not using all of them. If that happens, you can delete the unused category.
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When a prompt appears asking you to confirm the deletion click Yes. When you are done making changes to the categories click OK. The category you deleted no longer appears on the Categorize drop-down menu and you will not be able to apply it to an email.
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Step 3- Apply a Category to an Email
Once you have customized your categories, you are ready to start applying them to emails in your inbox. To apply a category to an email, click on the email to select it. Click on the Categorize icon. The Categorize drop-down menu displays:
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Step 4- How to Remove a Category from an Email or Change It
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